Resolutions for Bylaw and Policy Changes

Submitted Resolutions for Bylaw Changes

Bylaw 1: Change to Bylaw 6.07
SPECIAL RESOLUTION Regarding Board Voting at AGM – Board of Directors – January 30, 2016

  • The Board of Directors will have one vote as a whole at Provincial Council Meeting (Annual General Meeting).
  • Each Board Member will have their vote at Region Meetings (Annual General Meeting).
  • In the event of a tie, the President of the Board of Directors will vote to break the tie.

Bylaw 2: Change to Bylaw 7.05
Regarding Executive Positions on the Board – Board of Directors – January 30, 2016

  • Directors maximum continuous term of office will be 8 years, tenure will be effective AGM 2016.
  • President will be elected for a 2 year term, all other executive positions are elected one year term. 

Submitted Resolutions for Policy Changes

POLICY CHANGE 1:Regarding District Amalgamation – District #27 – December 16, 2015

  • Whereas: District fees have to greatly increase to support basic things such as provincial fees
  • Whereas: There is less support when trying to host provincial and regional events
  • Whereas: There is declining membership so with smaller clubs, there is less people to attend meetings, pay fees, and provide help.
  • Be it resolved that Districts: with four or less clubs merge/amalgamate to form one.

POLICY CHANGE 2: Regarding Provincial 4-H Events – District #10 – January 25, 2016

  • Whereas: districts are not fulfilling their obligations to host regional; and provincial events ie. Curling and public speaking and not providing enough advance notice of dates to the rest of the clubs.
  • Whereas: some districts are having a hard time and manpower in organizing and hosting these events and find themselves overwhelmed, especially to new leaders/parents.
  • Be it resolved: the regional specialist for the area that is responsible for such an event ie. Provincial curling or provincial speeches will it be charge of it. This would standardize all provincial events and take the work load of the volunteer leaders and parents. The regional specialist would be allowed to call out their districts and ask for help if needed.

POLICY CHANGE 3: Regarding Beef Cloverbud Completion – District #10 – January 25, 2016

  • Whereas: there has been uncertainty with Cloverbud members and which record book to complete in the beef project.
  • Whereas: Cloverbud members in the beef project, may exhibit a calf, market steer, heifer, and/or cow/calf project.
  • Whereas: the age of Cloverbud members is 6 to 8 years, and many of these Cloverbud members are just learning to read and write.
  • Whereas: the beef Cloverbud reference and activity guide/record book meets all of the age appropriate requirements of a Cloverbud member exhibiting and beef project.
  • Whereas: 4-H’s motto is “Learn To Do By Doing”.
  • Be it resolved that: a Cloverbud member participating, exhibiting, and completing ANY beef project (calf, market steer, heifer, and/or cow/calf), the ONLY record book a beef Cloverbud member is required to complete is the beef clover bud reference and activity guide/record book.

POLICY CHANGE 4: Regarding 4-H Travel Selections – District #11 – January 30, 2016

  • Whereas: Less than 2% of the roughly 400 Saskatchewan 4-H Senior membership enrollment, is applying for the 4-H Trips due to the essay only format.
  • Whereas: 4-H Trips have been awarded to the same Senior Members year after year because of the lack of applications.
  • Whereas: The essay only format that has been in place for well over 20 years is no longer relevant today.
  • Whereas: “Faceless Essays” do not encourage building relationships between our Selections Committee and our senior membership this does not give a true evaluation of our senior members.  Many of our senior members are being overlooked.
  • Be it resolved:  That Saskatchewan 4-H discontinue the essay only format for trips and institute a senior weekend retreat designed and facilitated by Saskatchewan 4-H Staff to promote and enrich technical skills, develop leadership skills, team building and networking.  That the Selections Committee will award trips based on member participation in the senior weekend retreat, prior 4-H participation and an interview that will take place at the senior weekend retreat.

POLICY CHANGE 5: Regarding 4-H Curling – District #35 – January 30, 2016

  • Whereas: There was a small turnout of teams at Regional Curling.
  • Whereas: Members without a competitive team will not get the opportunity to curl at Provincial Curling.
  • Whereas: Many members don’t get the opportunity to participate with other members from their region, and province.

Be it resolved:  Provincial 4-H Curling will be held annually and will consist of two (2) senior teams and two (2) junior teams from each region. Each region will host either a competitive or fun curling and a selections committee will be responsible to select members for each team.  

POLICY CHANGE 6: Regarding Directors voting at AGM – District #40 – November 4, 2015

  • Whereas: The Provincial Board of Directors has 14 votes which collectively can easily sway the outcome of a resolution.
  • Whereas: Resolutions at the Annual General Meeting are intended to give direction to Provincial Board of Directors from its membership
  • Whereas: the Provincial Board of Directors does not have to proceed or act on any resolution.
  • Be it resolved that: the Provincial Board of Directors refrain from voting on all resolutions brought forth to them from the membership at the Annual General Meeting.

POLICY CHANGE 7: Regarding Curling – Board of Directors – January 30, 2016

  • Whereas: clubs not having enough members can go to a second club to form a team for curling.
  • Whereas: if two clubs don't have enough members to form a curling team
  • Be it resolved- any district not having enough members in two clubs may get members from a third or a fourth club within the district to form a team, upon approval from the Provincial 4-H office this will increase participation in district, regional, and provincial curling events

POLICY CHANGE 8: Regarding Districts not hosting Regional Events – Board of Directors, January 30, 2016

If a district is not willing to host a regional event without a legitimate reason, members and leaders of that district will not be allowed to attend events and opportunities at regional and provincial 4-H programs for that membership year.


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